Request for Proposals and Quotes (RFP/RFQ)
Vacant Unit Turn Contractor 2024
It is the express intend of the Request for Proposal to acquire one or more professionals to turn vacant units on an ‘as needed’ basis as listed in this RFP at the Alachua County Housing Authority.
Request to Bid
Re-Roof Multiple Units Spring 2024 – Under Review
The Alachua County Housing Authority (ACHA) is inviting bids from qualified Contractors to provide all labor, permits, equipment and materials regarding for re-roofing of multiple public housing units. Bidders are encouraged to submit their lowest practical bid.
- This RFQ notes “Ice and Water Shields” in the first bullet under the Scope of Work. Although Florida does not experience snowfall and/or ice issues as do the northern parts of the US, we do get extreme wet weather conditions related to tropical storms and hurricanes. Therefore, we will be looking for the replacement of these items as part of the process and should be included in your quote.
- There is no pre-construction meeting prior to the RFQ. However, ACHA staff along with myself will have a pre-construction meeting prior to the commencement of work.
- Do we have to follow the RFQ guidelines if we are part of a cooperative or consortium already doing work throughout the state?
- Yes, this is an independent RFQ by the Alachua County Housing Authority and we have certain Federal Guidelines that must be followed per our Procurement Policies. Being part of a “cooperative” or “consortium” does not relieve you from following the Federal Procurement Guidelines set in place.
- We value the opportunity for our local contractors as well as minority, small and woman owned businesses to receive our bids. We have found that cooperatives and consortiums limit the opportunities for us to serve our community.
We look forward to receiving your Quote by Thursday February 22, 2024 at 4:00pm.
Bathroom Remodel – Under Review – Under Review
The Alachua County Housing Authority (ACHA) is looking to revive bids for the full remodel of one bathroom located at 601 NE 10th Street Gainesville, FL 32601. This is an occupied unit with only one bathroom. Proper arrangements will need to be made with the resident and ACHA to reduce the interruptions to the greatest extent feasible.
Procurement Forms and Documentation
- Form HUD-51000 Schedule of Amounts for Contract Payments
- Form HUD-51001 Periodic Estimate for Partial Payment
- Form HUD-51002 Schedule of Change Orders
- Form HUD-51003 Schedule of Materials Stored
- Form HUD-51004 Summary of Materials Stored
- WH-347 US Department of Labor Certified Payroll
- General Decision Number: FL20230157 Highway MOD 0 1/06/2023
- ACHA Insurance Requirements for Contractors
- Form HUD-5369 Instruction to Bidders for Contracts Public and Indian Housing Programs
- Form HUD-5369-B Instructions to Offerors Non-Construction
- Form HUD-5369-C Certifications and Representations of Offerors
- Form HUD-5370-C Section I General Conditions for Non-Construction Contracts
- Form HUD-5370-C Section II General Conditions for Non-Construction Contracts
- Form of Bid Pricing
- ACH Direct Deposit Form
- Company Profile
State and Local Law
Each PHA operates under a different set of State and/or local laws. In some cases, the Federal standards may be more stringent than the State or local law/regulation. In general, the PHA must comply with whichever is more stringent. It would be impossible for the
Department to provide guidance on each and every State/local requirement affecting procurement. A more complete discussion of the relationships between Federal, State, and local laws is found in Chapter 13.
Public Access to Procurement Information
Certain information about PHA procurement is normally considered public (e.g., name of the winning contractor and total contract price) and should be released to the public in accordance with the PHA’s procurement policy and applicable State laws and regulations
governing freedom of information. Other information related to procurement is often protected from disclosure (e.g., proprietary business information such as technical methods or processes, detailed pricing information, personal information, or the PHA’s pre-decided information such as internal proposal evaluations). PHAs must exercise caution to ensure that protected information is not made public. Contracting personnel should consult the PHA’s legal counsel whenever there is any question regarding the release of information. In addition to laws requiring the publication of procurement opportunities, many State governments have enacted Freedom of Information or similar laws designed to further the goal of open government by providing public access to procurement information. These laws are not uniform as each State has a different set of rules defining what type of information is considered public as well as how and when it may be released. The State law on public records may or may not apply to the PHA’s procurement actions. Each PHA must incorporate applicable State laws into its procurement policy and ensure that procurement
actions are conducted in accordance with such laws.
The Procurement Policy
A. PHAs are required to establish and follow a written procurement policy that is consistent with 24 CFR 85.36. A sample procurement policy may be found at Appendix 1. The policy need not contain detailed working-level procedures, but should require establishment of such procedures to carry out the policy. Some PHAs prefer to combine the policy and procedures into a single publication for the
convenience of staff.
B. While it is not required that the procurement policy be submitted to HUD for approval, PHAs that wish to be exempt from prior HUD approval of certain individual procurement actions can have their procurement policy reviewed/approved by HUD, as discussed in Chapter 12. (PHAs can also self-certify that their procurement system meets all HUD requirements, which would also exempt them from certain HUD review requirements. See Chapter 12).
Delegation of Authority
A. Generally, the procurement policy delegates responsibility for procurement functions to the Executive Director, with authority to assign all or a portion of that responsibility to positions or individuals based on the organization and staffing of the PHA.
B. A person with authority for procurement activities is referred to as the Contracting Officer when he/she performs that function, regardless of any other job or position title he/she may have.
C. PHAs shall establish policies for the delegations of procurement authority (e.g., to the Executive Director). These policies should be included in the PHAs’ written procurement policy. Delegations of procurement authority should clearly state the limits of the authority delegated in terms of dollar value of individual obligations the person may make and any other limits (e.g., types of contracts the individual may award such as small purchases). Delegations should also state whether the recipient may further re-delegate any of the authority and, if so, how much.
Fair Housing & Equal Opportunity
Fair Housing Statement
The Housing Alachua County Housing Authority is a fair housing provider. We do not make any preference, limitation or discrimination because of race, color, religion, sex, handicap, familial status, or national origin.
Equal Employment Opportunity Statement
The Housing Alachua County Housing Authority is an equal opportunity employer and complies with all federal and state laws, regulations and executive orders regarding employment.