Procurement

Request for Proposals and Quotes (RFP/RFQ)

NSPIRE Inspection Services for all ACHA Properties

 The Alachua County Housing Authority (ACHA) will receive Proposals with all attached documentation and required forms are to be submitted no later than 3:00 p.m. EST on Tuesday November 21^st, 2023. All bids received at 3:00 p.m. or prior will be publicly opened and read at the ACHA’s Main Office located at 703 NE 1^st Street, Gainesville, FL  32601.

RFP Unit Inspection Services – Download

 

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Asbestos Removal

The Alachua County Housing Authority is soliciting quotes from licensed Asbestos Removal companies and/or individuals to remove and clean up flooring that has non-friable asbestos mastic.

Asbestos Description – Download

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Request to Bid

Advertisement for Bidders

 Alachua County Housing Authority will receive sealed bids from qualified bidders at their offices located at:  Alachua County Housing Authority,  703 NE 1^st Street, Gainesville, FL 32601

Bids will be received until 3:00 pm on November 28, 2023 for the purpose of selecting a Licensed General Contractor to supply all labor, material and ancillary services for the renovation of one Public Housing unit to a fully accessible unit per the Plans and Specifications. This is a public bid opening and all bids will be opened, read aloud and recorded at that time.

Bidders Documentation Download – Here

Plans and Specifications may be examined at or obtained from the office of Bessolo Design Group, Inc. General Contractors may obtain pdf electronic files of drawings and specifications upon notifying the Architect’s office at 727-894-4453 or by email: ProjectCoordinator@bessolo.com.

A Pre-Bid conference will be held on Friday, November 10, 2023 at 1:30 pm at the following location:

Merrillwood Neighborhood, 13110 NW 155^th Lane, Alachua, FL 32615

Attendance at the pre-bid conference is not mandatory to submit a bid.

Project requirements include, and Bidders are responsible to meet, Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u. Bids will only be accepted from General Contractors who can provide the required bonds. A bid guarantee, such as a bid bond or certified check, for each bidder equivalent to five percent of the bid price is required and shall be made payable to the Alachua County Housing Authority. All construction contracts or subcontracts over $100,000, let as a result of this Agreement shall include a performance bond for 100% of the contract price, and a payment bond for 100% of the contract price. All such bonds obtained must be from companies listed in Treasury Circular 570.

No bids may be withdrawn after the scheduled closing time for receipt of bids for a period of 30 days. The Owner reserves the right to reject all bids and/or waive any informalities in the bidding process.

First Floor Plans      Exterior Elevations     Addendum 1 Bid Responses    Bid RFI Responses 1-18

Electrical Plans     MP101 Floor Plan     First Floor Sanitary Plan

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Invitation to bid on Salvage/Scrap Metal and Equipment

The Alachua County Housing Authority (ACHA) is now accepting bids for Salvage/Scrap Metal.  Please review material lists and bid sheet by clicking the link below.

Salvage/Scrap Metal – Download      November Invitation to Bid – Download

 

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• Procurement Forms and Documentation 

  • Form HUD-51000 Schedule of Amounts for Contract Payments
  • Form HUD-51001 Periodic Estimate for Partial Payment
  • Form HUD-51002 Schedule of Change Orders
  • Form HUD-51003 Schedule of Materials Stored
  • Form HUD-51004 Summary of Materials Stored
  • WH-347 US Department of Labor Certified Payroll
  • General Decision Number: FL20230157 Highway MOD 0 1/06/2023
  • ACHA Insurance Requirements for Contractors
  • Form HUD-5369 Instruction to Bidders for Contracts Public and Indian Housing Programs
  • Form HUD-5369-B Instructions to Offerors Non-Construction
  • Form HUD-5369-C Certifications and Representations of Offerors
  • Form HUD-5370-C Section I  General Conditions for Non-Construction Contracts
  • Form HUD-5370-C Section II  General Conditions for Non-Construction Contracts
  • Form of Bid Pricing
  • ACH Direct Deposit Form
  • Company Profile

 

 

 

State and Local Law 

 

Each PHA operates under a different set of State and/or local laws. In some cases, the Federal standards may be more stringent than the State or local law/regulation. In general, the PHA must comply with whichever is more stringent. It would be impossible for the
Department to provide guidance on each and every State/local requirement affecting procurement. A more complete discussion of the relationships between Federal, State, and local laws is found in Chapter 13.

Public Access to Procurement Information

Certain information about PHA procurement is normally considered public (e.g., name of the winning contractor and total contract price) and should be released to the public in accordance with the PHA’s procurement policy and applicable State laws and regulations
governing freedom of information. Other information related to procurement is often protected from disclosure (e.g., proprietary business information such as technical methods or processes, detailed pricing information, personal information, or the PHA’s pre-decided information such as internal proposal evaluations). PHAs must exercise caution to ensure that protected information is not made public. Contracting personnel should consult the PHA’s legal counsel whenever there is any question regarding the release of information. In addition to laws requiring the publication of procurement opportunities, many State governments have enacted Freedom of Information or similar laws designed to further the goal of open government by providing public access to procurement information. These laws are not uniform as each State has a different set of rules defining what type of information is considered public as well as how and when it may be released. The State law on public records may or may not apply to the PHA’s procurement actions. Each PHA must incorporate applicable State laws into its procurement policy and ensure that procurement
actions are conducted in accordance with such laws.

The Procurement Policy

A.  PHAs are required to establish and follow a written procurement policy that is consistent with 24 CFR 85.36. A sample procurement policy may be found at Appendix 1. The policy need not contain detailed working-level procedures, but should require establishment of such procedures to carry out the policy. Some PHAs prefer to combine the policy and procedures into a single publication for the
convenience of staff.

B.  While it is not required that the procurement policy be submitted to HUD for approval, PHAs that wish to be exempt from prior HUD approval of certain individual procurement actions can have their procurement policy reviewed/approved by HUD, as discussed in Chapter 12. (PHAs can also self-certify that their procurement system meets all HUD requirements, which would also exempt them from certain HUD review requirements. See Chapter 12).

Delegation of Authority

A.  Generally, the procurement policy delegates responsibility for procurement functions to the Executive Director, with authority to assign all or a portion of that responsibility to positions or individuals based on the organization and staffing of the PHA.

B.  A person with authority for procurement activities is referred to as the Contracting Officer when he/she performs that function, regardless of any other job or position title he/she may have.

C.  PHAs shall establish policies for the delegations of procurement authority (e.g., to the Executive Director). These policies should be included in the PHAs’ written procurement policy. Delegations of procurement authority should clearly state the limits of the authority delegated in terms of dollar value of individual obligations the person may make and any other limits (e.g., types of contracts the individual may award such as small purchases). Delegations should also state whether the recipient may further re-delegate any of the authority and, if so, how much.

 

 

 

  Fair Housing & Equal Opportunity

Fair Housing Statement

The Housing Alachua County Housing Authority is a fair housing provider. We do not make any preference, limitation or discrimination because of race, color, religion, sex, handicap, familial status, or national origin.

Equal Employment Opportunity Statement

The Housing Alachua County Housing Authority is an equal opportunity employer and complies with all federal and state laws, regulations and executive orders regarding employment.