Procurement

Request for Proposals  (RFP)

None


Request for Quote/Qualification  (RFQ) 

Quote Request

Site Maintenance Newberry Florida

The Alachua County Housing Authority is seeking quotes for the following site maintenance work located in Newberry Florida.  This is an old pit and has limited access, however you may visit the site at you convenience.  The gate combination on the NE side is 2549, Please re-lock the gate when done.  Quotes are due by 4pm on Thursday February 13th, 2020.  See submission below:

Location: 25718 NW 6th Ave

Parcel # 2384-100-42

Newberry Site Maintenance – Package Download


Request to Bid

Invitation to Bid on Salvage/Scrap Metal and Equipment

The Alachua County Housing Authority has for bid Salvage/Scrap Metal and Equipment.  This equipment is located at the Sunshine Inn 4155 NW 13th St, Gainesville, Fl 326209 unless otherwise noted on the Deposition Form.  Viewing arrangement can be made by contaction Ronald Hall, Director of Operations, at 352-372-2549 x512, Monday through Thursday 8:00am to 4:00pm.

Salvage/Scrap Metal and Equipment – Download

Request to Bid

Site Work/Ditch and Road Gutter/Drain Cleaning Services

General Scope of Work: The intent of this Invitation for Bid is for ditch and road gutter/drain cleaning, outfall ditch cleaning and gutter/manhole cleaning within the Pine Forest sub-division in Waldo, Florida. The Contractor shall furnish all labor, equipment, supplies, and transportation in accordance with all specifications, terms, and conditions herein.

Bid Due: 4:00 p.m., on Tuesday March 3rd, 2020

 All questions and/or comments should be directed to the contracting officer as noted above. The respondents to this IFB shall not contact, either directly or indirectly, any other employee, Board Member or agent of the Alachua County Housing Authority regarding this IFB. Any such unauthorized contact may disqualify the bidder from the procurement. All questions concerning bid must be in writing and received by 4:00pm Wednesday, February 26, 2020 to the Contracting Officer Ron Hall as noted in the Scope of Work IFB.

Ditch/Road and Gutter/Drain Cleaning Services – Download 

Questions and Answers – Ditch/Roads


NEW – Procurement Notice (click here)

State and Local Law 

Each PHA operates under a different set of State and/or local laws. In some cases, the Federal standards may be more stringent than the State or local law/regulation. In general, the PHA must comply with whichever is more stringent. It would be impossible for the
Department to provide guidance on each and every State/local requirement affecting procurement. A more complete discussion of the relationships between Federal, State, and local laws is found in Chapter 13.

Public Access to Procurement Information

Certain information about PHA procurement is normally considered public (e.g., name of the winning contractor and total contract price) and should be released to the public in accordance with the PHA’s procurement policy and applicable State laws and regulations
governing freedom of information. Other information related to procurement is often protected from disclosure (e.g., proprietary business information such as technical methods or processes, detailed pricing information, personal information, or the PHA’s pre-decided information such as internal proposal evaluations). PHAs must exercise caution to ensure that protected information is not made public. Contracting personnel should consult the PHA’s legal counsel whenever there is any question regarding the release of information. In addition to laws requiring the publication of procurement opportunities, many State governments have enacted Freedom of Information or similar laws designed to further the goal of open government by providing public access to procurement information. These laws are not uniform as each State has a different set of rules defining what type of information is considered public as well as how and when it may be released. The State law on public records may or may not apply to the PHA’s procurement actions. Each PHA must incorporate applicable State laws into its procurement policy and ensure that procurement
actions are conducted in accordance with such laws.

The Procurement Policy

A.  PHAs are required to establish and follow a written procurement policy that is consistent with 24 CFR 85.36. A sample procurement policy may be found at Appendix 1. The policy need not contain detailed working-level procedures, but should require establishment of such procedures to carry out the policy. Some PHAs prefer to combine the policy and procedures into a single publication for the
convenience of staff.

B.  While it is not required that the procurement policy be submitted to HUD for approval, PHAs that wish to be exempt from prior HUD approval of certain individual procurement actions can have their procurement policy reviewed/approved by HUD, as discussed in Chapter 12. (PHAs can also self-certify that their procurement system meets all HUD requirements, which would also exempt them from certain HUD review requirements. See Chapter 12).
Delegation of Authority

A.  Generally, the procurement policy delegates responsibility for procurement functions to the Executive Director, with authority to assign all or a portion of that responsibility to positions or individuals based on the organization and staffing of the PHA.

B.  A person with authority for procurement activities is referred to as the Contracting Officer when he/she performs that function, regardless of any other job or position title he/she may have.

C.  PHAs shall establish policies for the delegations of procurement authority (e.g., to the Executive Director). These policies should be included in the PHAs’ written procurement policy. Delegations of procurement authority should clearly state the limits of the authority delegated in terms of dollar value of individual obligations the person may make and any other limits (e.g., types of contracts the individual may award such as small purchases). Delegations should also state whether the recipient may further re-delegate any of the authority and, if so, how much.

 

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  Fair Housing & Equal Opportunity

Fair Housing Statement

The Housing Alachua County Housing Authority is a fair housing provider. We do not make any preference, limitation or discrimination because of race, color, religion, sex, handicap, familial status, or national origin.

Equal Employment Opportunity Statement

The Housing Alachua County Housing Authority is an equal opportunity employer and complies with all federal and state laws, regulations and executive orders regarding employment.

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