Request for Proposals and Quotes (RFP/RFQ)

Tree Removal 14110 and 14102 NW 157th Pl Alachua, Fl 32615

The Alachua County Housing Authority is looking for a company to remove two large trees and grind stumps from properties located in Alachua Florida.  These trees are currently dead and need to be removed lo late than March 29th, 2024.

Tree Removal – Description

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Unit Turn Contract for Sunshine Inn

The Alachua County Housing Authority (ACHA) is looking to contract for unit turn services at the Sunshine Inn located at 4155 NW 13th Street, Gainesville, FL 32609. This contract will include the scope of work as noted below for unit turns on as needed basis for one year with the possibility of four additional one-year extensions under an Indefinite Delivery Indefinite Quantity (IDIQ) Service Contract.

Unit Turn Services – Sunshine Inn                                   

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Vacant Unit Turn Contractor 2024

It is the express intend of the Request for Proposal to acquire one or more professionals to turn vacant units on an ‘as needed’ basis as listed in this RFP at the Alachua County Housing Authority.

Vacant Unit Turn – Download

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Contracted Services for Sheetrock removal and replacement

The Alachua County Housing Authority (ACHA) formally request competitive proposals from licensed, qualified, responsible, contracting firms and/or individuals interested in contracted services for sheetrock removal and replacement work on numerous residential properties for the ACHA. The Authority contemplates the award of one (1) or more service contracts resulting from this solicitation. The term of this contract shall be one (1) year from date of award, with an option for four (4) additional one-year renewal periods for a total of five (5) years. The annual contract will be an Indefinite Delivery Indefinite Quantity (IDIQ) contract with task orders assigned with costs directly related to the unit prices agreed and listed in the contract. ACHA reserves the right to enter into contracts with multiple parties.

Sheetrock Proposal – Download     Question and Answers    

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Request for Proposal

Re-Roof Multiple Units Spring 2024 – Under Review 

The Alachua County Housing Authority (ACHA) is inviting bids from qualified Contractors to provide all labor, permits, equipment and materials regarding for re-roofing of multiple public housing units.  Bidders are encouraged to submit their lowest practical bid.

Multiple Units Re-Roofing Bid Information   

Questions/Comments

  • This RFQ notes “Ice and Water Shields” in the first bullet under the Scope of Work. Although Florida does not experience snowfall and/or ice issues as do the northern parts of the US, we do get extreme wet weather conditions related to tropical storms and hurricanes. Therefore, we will be looking for the replacement of these items as part of the process and should be included in your quote.
  • There is no pre-construction meeting prior to the RFQ. However, ACHA staff along with myself will have a pre-construction meeting prior to the commencement of work.
  • Do we have to follow the RFQ guidelines if we are part of a cooperative or consortium already doing work throughout the state?
    • Yes, this is an independent RFQ by the Alachua County Housing Authority and we have certain Federal Guidelines that must be followed per our Procurement Policies. Being part of a “cooperative” or “consortium” does not relieve you from following the Federal Procurement Guidelines set in place.
    • We value the opportunity for our local contractors as well as minority, small and woman owned businesses to receive our bids. We have found that cooperatives and consortiums limit the opportunities for us to serve our community.

We look forward to receiving your Quote by Thursday February 22, 2024 at 4:00pm.

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State and Local Law 

Each PHA operates under a different set of State and/or local laws. In some cases, the Federal standards may be more stringent than the State or local law/regulation. In general, the PHA must comply with whichever is more stringent. It would be impossible for the
Department to provide guidance on each and every State/local requirement affecting procurement. A more complete discussion of the relationships between Federal, State, and local laws is found in Chapter 13.

Public Access to Procurement Information

Certain information about PHA procurement is normally considered public (e.g., name of the winning contractor and total contract price) and should be released to the public in accordance with the PHA’s procurement policy and applicable State laws and regulations
governing freedom of information. Other information related to procurement is often protected from disclosure (e.g., proprietary business information such as technical methods or processes, detailed pricing information, personal information, or the PHA’s pre-decided information such as internal proposal evaluations). PHAs must exercise caution to ensure that protected information is not made public. Contracting personnel should consult the PHA’s legal counsel whenever there is any question regarding the release of information. In addition to laws requiring the publication of procurement opportunities, many State governments have enacted Freedom of Information or similar laws designed to further the goal of open government by providing public access to procurement information. These laws are not uniform as each State has a different set of rules defining what type of information is considered public as well as how and when it may be released. The State law on public records may or may not apply to the PHA’s procurement actions. Each PHA must incorporate applicable State laws into its procurement policy and ensure that procurement
actions are conducted in accordance with such laws.

The Procurement Policy

A.  PHAs are required to establish and follow a written procurement policy that is consistent with 24 CFR 85.36. A sample procurement policy may be found at Appendix 1. The policy need not contain detailed working-level procedures, but should require establishment of such procedures to carry out the policy. Some PHAs prefer to combine the policy and procedures into a single publication for the
convenience of staff.

B.  While it is not required that the procurement policy be submitted to HUD for approval, PHAs that wish to be exempt from prior HUD approval of certain individual procurement actions can have their procurement policy reviewed/approved by HUD, as discussed in Chapter 12. (PHAs can also self-certify that their procurement system meets all HUD requirements, which would also exempt them from certain HUD review requirements. See Chapter 12).

Delegation of Authority

A.  Generally, the procurement policy delegates responsibility for procurement functions to the Executive Director, with authority to assign all or a portion of that responsibility to positions or individuals based on the organization and staffing of the PHA.

B.  A person with authority for procurement activities is referred to as the Contracting Officer when he/she performs that function, regardless of any other job or position title he/she may have.

C.  PHAs shall establish policies for the delegations of procurement authority (e.g., to the Executive Director). These policies should be included in the PHAs’ written procurement policy. Delegations of procurement authority should clearly state the limits of the authority delegated in terms of dollar value of individual obligations the person may make and any other limits (e.g., types of contracts the individual may award such as small purchases). Delegations should also state whether the recipient may further re-delegate any of the authority and, if so, how much.

 

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      Fair Housing & Equal Opportunity

    Fair Housing Statement

    The Housing Alachua County Housing Authority is a fair housing provider. We do not make any preference, limitation or discrimination because of race, color, religion, sex, handicap, familial status, or national origin.

    Equal Employment Opportunity Statement

    The Housing Alachua County Housing Authority is an equal opportunity employer and complies with all federal and state laws, regulations and executive orders regarding employment.

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